5 Quick and Easy Business Email Tips

Do business email recipients groan when they see you’ve sent them a message? You hope not, but they might leave their mail for ages before reading it, or worse, press delete. Use these tips if you want them to open, understand, and enjoy your emails.

Put the lead in the subject line

People are busy. They don’t have time to wade through your messages to untangle points. Put vital data in the subject line, so the reason you contact them is recognizable.

Make it short

Remember, emails are quick messages. Make a face-to-face appointment when you need a long conversation or talk online. Write brief emails so you don’t eat people’s time or will to live.

Use white space

Have you ever read a long block of email text? If so, there’s a good chance it frustrated you, your eyes hurt, and you had trouble deciphering the message.

Make sure business mail is easy on the eye. Write short double-spaced paragraphs. Use bold headlines too, and make messages simple to read.

Check tone

People read your body language and the quality of your voice when you talk in person. They have less information to help them understand your mood when they read your emails.

It’s easy to come across in a way you don’t intend, so check your tone. Read your emails before you click send. Do you come across as you expected? If not, rearrange words and add warmth.

Proofread

Edit emails before sending them. Grammar blunders can make your mail illegible or hard to interpret. They make you look thoughtless too. Download a free grammar checker like Grammarly or ProWritingAid if you want help.

Make sure the lead is the first thing receivers of business emails see when your mail reaches their inbox. They will sigh with relief rather than irritation. Only send brief, easy-to-read messages. Proofread for tone and grammar also, and your messages will be pleasant to read.

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